Terms and conditions individual and teams XTERRA NETHERLANDS

XTERRA BENELUX

Article 1: Definitions

1.1. In these general terms and conditions the following definitions apply:

  • Event: the XTERRA NETHERLANDS triathlon event to be organized by Sporteiland in any year.
  • Participant: the natural person who has registered for participation in the Event in a manner permitted by the Organizer.
  • Agreement: the agreement for participation of the Participant in the Event.
  • Organizer: the legal entity (in this Sporteiland) with which the Participant has entered into an Agreement.

1.2. These general conditions apply to each Agreement.

Article 2: Participation

2.1. A XTERRA NETHERLANDS Participant must have reached at least the specified minimum age in the year in which the following series of the Event is held:

  • XTERRA NETHERLANDS (FULL), 18 year  (born in 2001)
  • XTERRA RELAY, 16 year  (born in 2003)
  • XTERRA SPRINT, 14 year  (born in 2005)
  • XTERRA SPRINT RELAY, 14 year  (born in)
  • XTERRA NETHERLANDS Junior S, 12 year  (born in 2007)
  • XTERRA NETHERLANDS Junior XS, 8 year  (born in 2011)

2.2. During the event, the Participant must comply with the applicable regulations of the Dutch Triathlon Association (http://www.triathlonbond.nl/NTB/Reglementenstatuten.aspx).

2.3. The Participant may only participate in the Event if he has fully and truthfully completed the registration form to that effect, if the registration fee has been paid in full no later than two weeks before the date of the Event and if the Participant has agreed to the general terms and conditions.

2.4. Reselling or transfer of the starting ticket of the Event is not permitted and the ticket can not be reused for the next edition of the event.

2.5. Cancelling is only possible by sending a written request to the organization. Please check the Terms of Cancellation in Article 7.

2.6. The Organizer may decide at a late date that the Event will not take place due to force majeure. In case of cancellation due to force majeure, no new date will be determined; the next edition will take place a year later. In this case no refund of registration fees and additional orders will be made to the Participant. The Participant is entitled to any ordered shirts; these will be sent by post.

2.7. The Organizer is not liable for costs incurred by the Participant when the Event has to be canceled due to force majeure.

2.8. If the Event does not proceed in accordance with the expectations of the Participant, the Participant is obliged to inform the Organizer immediately on the spot. If the complaint is not resolved satisfactorily on the spot, the Participant can inform the Organizer of this in writing and with reasons, at the latest within 14 days of the end of the Event.

Article 3: Liability

3.1. Participation is at your own risk. The Organizer is not liable for any damage, however named, that the Participant may suffer as a result of the participation, unless this damage is the direct result of intent or gross negligence attributable to the Organizer. This exclusion of liability also applies to serious damages such as all possible types of damage as a result of injury or death.

3.2. If, in spite of the provisions in the first paragraph of this article, liability of the Organizer for damage of the Participant has to be assumed, the obligation of the Organizer to reimburse this damage will be limited to a maximum of the amount that the insurer of the Organizer pays out in respect of that damage.

3.3. The Participant must be adequately insured against the risk of damage that he or a surviving relative might suffer as a result of his death, injury or illness caused by his participation in the Event.

3.4. The Participant declares to be aware of the fact that participation requires good health in both a physical and physical sense, and declares that he meets this requirement and that he has prepared himself adequately for the Event through training and otherwise. The Organizer expressly advises the Participant to have a sports medical examination in connection with the participation in the Event.

3.5. The Participant indemnifies the Organizer against liability for damage that third parties may suffer as a result of actions or omissions attributable to a Participant in relation to the Event. The Participant must be adequately insured against the risk of liability for the said damage.

3.6. The Participant indemnifies the Organizer against liability for damage that the Participant may suffer as a result of his participation in the Event, unless this damage is the direct result of intent or gross negligence attributable to the Organizer.

Article 4: Portrait Right

Participant grants prior permission to the Organizer for the disclosure of photos, videos and other visual material and the like made during, or around the Event, on which the Participant is visible for communication purposes of the Organizer (including commercial statements).

Article 5: Personal data

The personal data provided by a Participant are recorded by the Organizer in a file. By participating in an Event, a Participant grants permission to the Organizer to use the personal data for the transmission of information to the Participant and (if the Participant has given permission for this on the registration form) for providing the personal data to third parties for the purpose of sending information to the Participant.

By entering into the Agreement, the Participant grants permission to the Organizer to publish his name and competition results, for example by means of publication in newspapers and via the internet.

Read the Privacy Statement for more information.

Article 6: Regulations

The participation of the Participant in the XTERRA NETHERLANDS is subject to the regulations of the Nederlandse Triathlonbond, which forms part of these general terms and conditions.

Article 7: Cancellation policy

XTERRA BENELUX CHALLENGE
Every participant with a cancellation insurance (€ 36.00) will be reimbursed the full registration amount (€ 295.00) for cancellations up to and including 1 June 2019. The registration fee for one of the three competitions (€ 105, 00 / race) will be refunded upon cancellation up to 7 days before the race (Belgium 1/6, Luxembourg 25/8, Netherlands 7/9).

Athletes without cancellation insurance can cancel the participation of the XTERRA BENELUX CHALLENGE until 7/5/2019. The athlete will be refunded € 200.00 for the three competitions. Reimbursement of the registration fee for one of the three matches (€ 40.00 / race) can be requested up to 30 days before the start of each match (Belgium 7/5/2019, Luxembourg 1/8/2019, the Netherlands 15/8/2019 ). The registration can not be transferred to another participant or used during a subsequent edition.

XTERRA NETHERLANDS (FULL)
Each participant with a cancellation insurance, taken out at enrollment, will receive the full registration amount with cancellation up to and including 6 September 2019. The registration can not be transferred to another participant or used during a subsequent edition.

Cancellation (without cancellation insurance) for XTERRA NETHERLANDS (FULL) is possible until 14/8/2019 if a doctor’s declaration can be submitted. 50% of the registration fee will be refunded.

XTERRA RELAY and XTERRA SPRINT RELAY
Cancel for XTERRA RELAY is not possible but change of team composition is possible until September 7, 2019. Registration is not transferable to a next edition.

XTERRA SPRINT / XTERRA JUNIOR
Cancellation for XTERRA SPRINT is possible until 14/8/2019 provided a doctor’s declaration can be submitted. 50% of the registration fee will be refunded. The registration can not be transferred to another participant or valid at a subsequent edition.